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Beacon (Beacon Interim Management Limited) needs to comply with the Data Protection Act 1998 in relation to all personal data. This policy sets out the obligations of staff in this respect.
This policy and the Data Protection Act apply to all personal data handled by Beacon, both that held in paper files and data held electronically. So long as the processing of the data is carried out for normal business purposes.
Data which relates to a living individual who can be identified from that data or from that data and other information which is in the possession of, or is likely to come into the possession of, the data controller. Beacon is the data controller.
Sensitive personal data
Personal data consisting of information relating to:
Beacon Staff are un likely to have access to this class of data if rarely if at all.
Data given in confidence or data agreed to be kept confidential, in other words a secret between two parties, and that is not in the public domain.
Some confidential data will also be personal data and/or sensitive personal data and therefore come within the terms of this policy. Staff working in certain functions and in senior management roles will handle confidential data regularly.
Beacon needs to collect and keep certain types of information about the people with whom it deals. It needs to process ‘personal data’ for a variety of reasons, such as to recruit and pay its Interim Managers or Umbrella Contractors staff.The Data Protection Act 1998 applies to all ‘personal data’ processed by Beacon and to comply with the law, all personal data must be collected and used fairly, stored safely and not disclosed to any third party unlawfully.
Responsibilities of staff
All staff must:
Staff with access to ‘personal data’ must:
Personal Data in the public domain
Data Protection Act principles
Anyone using personal data must comply with the contained in the Data Protection Act 1998 as they define how personal data can be legally processed: In summary these state that personal data shall:
Keeping personal data properly secure is key in complying with the Data Protection Act. All staff are therefore responsible for ensuring that if they keep any personal data, it is kept securely and is not disclosed (either orally or in writing or accidentally) to any unauthorised third party.
This includes, as a minimum:
The following activities are strictly prohibited:
Rights to access information
Individuals have the right to access any personal data that relates to them which Beacon holds. Any person who wishes to exercise this right should email: admin@beaconinterim..co.uk.
Implications of breaching this policy
It is a condition of employment that staff will abide by the policies and rules of Beacon. Any breach of this policy will be considered to be a disciplinary offence and may lead to disciplinary action. A serious breach of the Data Protection Act may also result Beacon and or the individual being held liable in law.
Compliance with the Data Protection Act 1998 is the responsibility of all members of Beacon. Any questions about this policy or any queries concerning data protection matters should be raised by email to; admin@beaconinterim..co.uk.
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